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Overview

Team meetings produce valuable decisions and action items—but documenting them takes time and notes are often incomplete. SkyScribe automatically captures key discussion points, decisions, action items, and blockers so your team stays aligned without the manual work.

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Common Challenges

Incomplete Notes

Someone takes notes but misses key details while trying to participate

Async Team Gaps

Distributed team members miss context from meetings they couldn’t attend

Lost Action Items

Action items mentioned verbally get forgotten or missed

Unclear Decisions

Lack of clear documentation leads to confusion about what was decided

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How SkyScribe Helps

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Team Meeting Summaries

Automatically document team meetings with structured summaries. What SkyScribe captures:
  • Meeting overview and attendees
  • Key discussion topics
  • Decisions made
  • Action items with owners
  • Blockers and challenges
  • Next steps and timeline
Example template output: 
OVERVIEW
The team reviewed Q3 product roadmap, discussed upcoming feature
releases, and addressed blockers for the mobile app launch. Engineering
highlighted infrastructure concerns that need executive approval.

KEY TOPICS DISCUSSED
• Q3 Product Roadmap & Priorities
• Mobile App Launch Timeline
• Infrastructure Scaling Needs
• User Feedback from Beta Program

DECISIONS MADE
- Delay mobile app launch by 2 weeks to address performance issues
- Allocate $50K additional budget for infrastructure upgrade
- Prioritize bug fixes over new features for next sprint
- Weekly check-ins with beta users until launch

ACTION ITEMS
• Complete infrastructure upgrade proposal - Sarah - Sept 15
• Schedule meeting with CFO for budget approval - Mike - Sept 12
• Implement performance fixes identified in testing - Dev team - Sept 18
• Prepare beta user feedback report - Jessica - Sept 14

BLOCKERS & CHALLENGES
- Need executive approval for infrastructure budget
- Mobile performance issues with large datasets
- Two engineers on PTO during critical sprint

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Team Standup Notes

Document daily or weekly standups for async team members and historical tracking. What SkyScribe captures:
  • What each person accomplished
  • What they’re working on next
  • Blockers needing help
  • Highlights and wins
Example template output: 
STANDUP - September 10, 2024

SARAH (Frontend)
✅ Completed: User dashboard redesign, implemented dark mode toggle
🔨 Working on: Mobile responsive layout, accessibility improvements
🚧 Blockers: Waiting on final designs for settings page

MIKE (Backend)
✅ Completed: API rate limiting, database migration
🔨 Working on: Payment integration, webhook system
🚧 Blockers: Need staging environment access

JESSICA (Product)
✅ Completed: User research interviews (5), competitive analysis
🔨 Working on: Feature spec for Q4, beta user feedback synthesis
🚧 Blockers: None

TEAM HIGHLIGHTS
- Dark mode shipped to production
- User research uncovered key insights for Q4 planning
- Database migration completed ahead of schedule

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Meeting Metadata (JSON)

Extract structured meeting data for integration with project management tools. What SkyScribe captures:
  • Meeting title, date, duration
  • Attendees list
  • Agenda topics
  • Action items with assignments
  • Decisions and outcomes
  • Tags and categories
Use cases:
  • Automatically populate project management tools
  • Track decision history across meetings
  • Analyze team productivity patterns
  • Create meeting archives

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Pre-built Templates

Best for: Regular team meetings, project syncs, planning sessionsExtracts:
  • Meeting overview
  • Timeline of key topics discussed
  • Decisions made
  • Action items with owners and deadlines
  • Blockers and challenges
  • Next steps
When to use:
  • Weekly team meetings
  • Sprint planning sessions
  • Project kickoffs
  • Retrospectives
Best for: Daily standups, weekly check-ins, async updatesExtracts:
  • Individual updates (done, doing, blockers) for each team member
  • Team highlights and wins
  • Cross-team dependencies
  • Help needed
When to use:
  • Daily standup meetings
  • Weekly team sync for distributed teams
  • Async standup recordings
Best for: Structured data extraction, tool integrationsExtracts:
  • Meeting details (title, date, duration, attendees)
  • Agenda items with timestamps
  • Action items in structured format
  • Decisions with context
  • Tags and categories
When to use:
  • Integrating with project management tools
  • Building meeting archives
  • Analytics and reporting
  • Automated workflows

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Workflow Example

1

Record your team meeting

Use SkyScribe to record the meeting directly or upload the recording afterward.
2

Select Team Meeting template

Choose Team Meeting, Team Standup, or Meeting Metadata based on meeting type.
3

Review the summary

SkyScribe generates structured notes with all action items, decisions, and blockers.
4

Share and track

  • Post summary to team Slack/chat
  • Create tasks from action items
  • Share with absent team members
  • Archive for future reference

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Real-World Impact

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Distributed Product Team

Challenge: Team across 3 time zones struggled to keep everyone aligned. Meeting notes were inconsistent and action items got lost. Solution: Used SkyScribe’s Team Meeting template for all syncs. Results:
  • Async team members get full context without attending every meeting
  • Action items completion rate increased from 60% to 95%
  • Meeting notes published within 5 minutes of ending call
  • Historical searchable archive of all team decisions

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Engineering Team

Challenge: Daily standups weren’t documented, making it hard to track progress or identify recurring blockers. Solution: Recorded standups with SkyScribe’s Team Standup template. Results:
  • Engineering manager can review standup notes asynchronously
  • Identified patterns in blockers (infrastructure issues recurring weekly)
  • Remote team members can skip standup and read summary
  • Sprint retrospectives backed by actual standup data

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Best Practices

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1. Use Consistent Templates

Apply the same template to similar meeting types for easier comparison and pattern identification.

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2. Enable Speaker Diarization

Identify who said what, especially important for action item assignments and decision-making.

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3. Share Immediately

Post meeting summaries to Slack, Teams, or email while context is fresh.

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4. Create Tasks from Action Items

Convert extracted action items into Jira, Asana, or Linear tasks with owners and deadlines.

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5. Build a Meeting Archive

Maintain searchable archives of all team meetings for onboarding and historical reference.

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Tips for Better Results

Clear Action Items

State action items explicitly with names and dates during meetings

Summarize Decisions

Verbally summarize decisions before moving to next topic

Name Speakers

Use names when speaking to improve speaker diarization accuracy

Custom Templates

Create templates matching your team’s specific meeting structure

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Integration Ideas

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Slack/Teams Integration

Post meeting summaries automatically to relevant channels. What to include:
  • Quick overview of decisions
  • Action items with @mentions
  • Link to full transcript

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Project Management Tools

Create tasks from extracted action items. Workflow:
  1. Extract action items from meeting
  2. Import to Jira, Asana, Linear, etc.
  3. Assign owners from meeting notes
  4. Set due dates from commitments

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Meeting Archives

Build a searchable knowledge base of team meetings. Use cases:
  • Onboard new team members
  • Review past decisions
  • Track progress over time
  • Analyze team patterns

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Get Started

1

Record a team meeting

Record directly during your next meeting or upload a recording
2

Choose a template

Select Team Meeting, Team Standup, or Meeting Metadata
3

Extract insights

Let SkyScribe generate structured meeting notes automatically
4

Customize for your team

Create custom templates matching your team’s workflow

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Need Help?

Questions about using SkyScribe for team collaboration?