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Overview

After editing your transcript in the Transcript Editor, you can export it in multiple formats optimized for different use cases. Whether you need subtitles for video, a document for sharing, or structured data for processing, SkyScribe provides flexible export options.

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Available Export Formats

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Document Formats

Export as a professionally formatted PDF document.Best for:
  • Sharing with clients or stakeholders
  • Archiving and record-keeping
  • Printing physical copies
  • Professional presentations
Includes:
  • Timestamps (optional)
  • Speaker labels (optional)
  • Custom formatting and styling
  • Metadata (date, duration, creator)
Export as a Microsoft Word document (.docx).Best for:
  • Further editing in Word or Google Docs
  • Collaborative editing
  • Adding additional formatting or comments
  • Integration with existing workflows
Includes:
  • Editable text with timestamps
  • Speaker labels
  • Paragraph formatting
  • Full editing capabilities
Export as simple plain text.Best for:
  • Maximum compatibility
  • Quick copy-paste operations
  • Text processing and analysis
  • Minimal file size
Options:
  • Include/exclude timestamps
  • Include/exclude speaker labels
  • Custom line breaks and formatting
Export as Markdown format.Best for:
  • Documentation and wikis
  • GitHub repositories
  • Static site generators
  • Developer-friendly workflows
Includes:
  • Markdown formatting
  • Heading structure
  • Code-friendly syntax
  • Easy version control

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Subtitle Formats

Export as SRT subtitle file.Best for:
  • Video editing software (Premiere, Final Cut, DaVinci Resolve)
  • YouTube and social media platforms
  • Most universal subtitle format
  • Maximum compatibility
Format example:
1
00:00:00,000 --> 00:00:04,000
Welcome to today's meeting.

2
00:00:05,000 --> 00:00:09,000
Thanks for joining us. Let's get started.
Compatible with:
  • Adobe Premiere Pro
  • Final Cut Pro
  • DaVinci Resolve
  • YouTube, Vimeo, Facebook
  • VLC Media Player
Export as WebVTT subtitle file.Best for:
  • HTML5 video players
  • Web-based video platforms
  • Modern streaming applications
  • Accessibility features
Format example:
WEBVTT

00:00:00.000 --> 00:00:04.000
Welcome to today's meeting.

00:00:05.000 --> 00:00:09.000
Thanks for joining us. Let's get started.
Compatible with:
  • HTML5 video
  • Modern web players
  • Streaming platforms
  • Accessibility tools

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Data Formats

Export as comma-separated values.Best for:
  • Data analysis in Excel or Google Sheets
  • Bulk processing and manipulation
  • Database imports
  • Statistical analysis
Columns include:
  • Start time
  • End time
  • Speaker label
  • Text content
  • Segment ID
  • Additional metadata
Use cases:
  • Analyzing speaker talk time
  • Searching and filtering content
  • Generating reports
  • Integration with other tools
Export as JSON format with full metadata.Best for:
  • API integrations
  • Custom processing scripts
  • Developer workflows
  • Programmatic access
Includes:
  • Timestamps (start/end)
  • Speaker labels
  • Segment metadata
  • Transcription settings
  • Language and model information
Example structure:
{
  "metadata": {
    "duration": 1234,
    "language": "en",
    "created_at": "2024-01-15T10:30:00Z"
  },
  "segments": [
    {
      "id": 1,
      "start": 0.0,
      "end": 4.0,
      "speaker": "Speaker 0",
      "text": "Welcome to today's meeting."
    }
  ]
}

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How to Export

1

Open Your Transcript

Navigate to the Transcriptions Dashboard and open your edited transcript in the Transcript Editor.
2

Click Export

Click the download icon button in the Transcript Editor.
3

Choose Format

Select your desired export format from the menu.
4

Customize Options

Configure export options:
  • Include/exclude timestamps
  • Include/exclude speaker labels
5

Download

Click Download to save the file to your device.

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Export Options

When exporting, you can customize the following settings:

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Timestamps

  • Include timestamps - Show start/end times for each segment
  • Exclude timestamps - Plain text without timing information
  • Custom format - Choose timestamp format (HH:MM:SS, seconds, milliseconds)

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Speaker Labels

  • Include speaker labels - Show “Speaker 0”, “Speaker 1”, or custom names
  • Exclude speaker labels - Remove all speaker identification
  • Format - Choose how speaker labels appear (inline, separate line, prefix)

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Best Practices

For Subtitles

  • Use Resegment with Subtitle preset first
  • Export as SRT or VTT
  • Test in your video editor before publishing

For Documents

For Analysis

  • Export as CSV or JSON
  • Import into Excel, Google Sheets, or analysis tools
  • Use for speaker analytics, keyword analysis, or reporting

For Developers

  • Export as JSON for full metadata
  • Use API for programmatic access
  • Integrate with custom workflows and tools

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FAQ

Yes, all exports include your latest edits. Make sure to complete all editing before exporting to ensure your changes are reflected.
Use SRT for maximum compatibility with video editing software and platforms. Use VTT if you’re embedding subtitles in HTML5 video players or modern web applications.Before exporting, resegment your transcript using the Subtitle preset for optimal timing.
Yes! You can export as many times as you need. Each export reflects the current state of your transcript, so you can edit and re-export as needed.
After exporting as SRT or VTT:
  1. Open your video in editing software (Premiere, Final Cut, DaVinci Resolve, etc.)
  2. Import the subtitle file
  3. The subtitles will automatically sync with your video timeline
  4. Adjust styling (font, position, background) as needed
  5. Export your video with embedded or separate subtitle track
For YouTube: Upload the SRT/VTT file directly in the video editor under “Subtitles.”

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What’s Next?

Transcript Editor

Learn how to edit and refine your transcripts before exporting

Language Support

See all supported languages and regions for transcription

Whisper Model

Understand which Whisper model to use for best results

Translation

Translate your transcripts to other languages

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Need Help?

If you have questions about downloading or exporting transcripts, contact our support team at [email protected].