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Overview

After your transcription is complete, you can open and edit it using SkyScribe’s powerful Transcript Editor. Access your transcriptions from the Transcriptions Dashboard and click on any completed task to open the editor. The Transcript Editor combines manual editing capabilities with Agent Edit, allowing you to refine your transcripts quickly and accurately.

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Quick Start Guide

First time using the editor? Follow this quick workflow to get started:
1

Review Segmentation

Check if segment length matches your use case (subtitles need shorter, documents need longer). Use Resegment to adjust timing before editing.
2

Manual Editing

Click the pen icon to manually edit any segment. Use playback to jump to specific moments and verify accuracy.
3

Agent Edit

Click the star icon for Agent Edit. Select segments to target specific sections, or apply to the entire transcript. Choose quick actions or custom instructions.
4

Review & Accept Changes

Preview all proposed changes, then accept individually (Y/N keys) or click Accept All.

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Editor Interface

When you open a transcription task, you’ll see:
  • Transcription Details - Status, creation date, duration, and creator
  • Transcript Display - Timestamped segments with speaker labels (if enabled)
  • Playback Controls - Audio/video player synced with your transcript
Your transcript is displayed with timestamps and speaker labels: 
0:00 - 0:04
Speaker 0: Welcome to today's meeting.

0:05 - 0:09
Speaker 1: Thanks for joining us. Let's get started.

0:10 - 0:15
Speaker 0: I'd like to begin with project updates.
Playback Navigation: Click on any word or phrase in the transcript to jump to that exact moment in the audio/video. This makes it easy to verify accuracy, find specific moments, and identify where segment breaks occur. Understanding Segments: Each segment is defined by its timestamp range (e.g., 0:00 to 0:04). Segments determine how your transcript is broken into chunks - similar to paragraphs in a document. Different use cases require different segmentation:
  • Subtitles - Short segments (1-5 seconds) for video captions and social media
  • Sentences - Balanced segments for general readability and review
  • Paragraphs - Longer segments for documents, blog posts, and professional content
Need different segment timing? Use Resegment to adjust timing with preset styles or custom rules.

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Manual Editing

Click the pen icon at the top right to manually edit your transcript. Manual edit is best for:
  • Correcting specific names, technical terms, or jargon
  • Making precise changes that require human judgment
  • Adding context or clarifications
  • Fine-tuning after using Agent Edit
Find and Replace: Use the built-in find and replace tool to make bulk changes across your entire transcript or selected segments.

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Agent Edit

Click the star icon at the top right to access Agent Edit. This AI-powered tool gives you powerful options to transform your transcript with quick actions, custom prompts, and intelligent editing. How to use:
  1. Select segments (optional) - Click segments to select them before opening Agent Edit, or apply edits to the entire transcript
  2. Choose an action - Select from the editing or transformation options below
  3. Review changes - Preview all proposed edits with crossed-out original text and highlighted replacements
  4. Accept or reject - Use Y/N keys to review individually, or click “Accept All”

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Edit Text

Edit text functions modify the content of your transcript to improve punctuation, grammar, clarity, and compliance.
Automatically correct punctuation throughout your transcript.What it fixes:
  • Missing periods, commas, and question marks
  • Incorrect punctuation placement
  • Sentence boundary detection
  • Quote mark formatting
Best for: Transcripts with basic punctuation issues
Apply proper capitalization rules to your text.What it corrects:
  • Sentence-initial capitalization
  • Proper nouns and names
  • Title capitalization
  • Acronyms and abbreviations
Best for: Transcripts with inconsistent capitalization
Eliminate verbal fillers and disfluencies for cleaner, more professional text.Removes:
  • “Um”, “uh”, “like”
  • “You know”, “I mean”
  • Repetitive phrases
  • False starts and stutters
Best for: Content intended for publication, presentations, or professional documentation
Correct grammatical errors and improve sentence structure.What it fixes:
  • Subject-verb agreement
  • Verb tense consistency
  • Sentence fragments
  • Run-on sentences
  • Word choice and phrasing
Best for: Improving readability and professionalism
Identify and flag potentially sensitive or inappropriate content.Detects:
  • Profanity and offensive language
  • Sensitive topics
  • Inappropriate content
  • Content policy violations
Best for: Content that will be published or shared publicly
Automatically detect and redact Personally Identifiable Information (PII).Redacts:
  • Names and personal identifiers
  • Email addresses and phone numbers
  • Social Security numbers
  • Credit card numbers
  • Addresses and locations
  • Other sensitive personal data
Best for: Compliance requirements, privacy protection, and sharing transcripts externally
Always review PII redaction results to ensure all sensitive information is properly handled. Automated detection may not catch everything.
Use a custom AI prompt to make specific edits tailored to your needs.Examples:
  • “Convert to formal business language”
  • “Simplify for a general audience”
  • “Add technical terminology for this field”
  • “Format as interview Q&A”
  • “Rewrite in active voice”
Best for: Specialized editing needs not covered by preset options

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Transform

Transform functions restructure or repurpose your transcript without editing the original text.
Restructure segment timing without changing the words. Ideal when you need cleaner subtitles, longer paragraphs, or tighter interview turns.

Resegment guide

Learn when to resegment, compare presets, and follow step-by-step instructions →
Translate your transcript into another language using AI.Capabilities:
  • 99+ supported languages
  • Maintains timestamps and speaker labels
  • Natural, contextual translations
  • Preserves formatting and structure
Best for: Creating multilingual versions of your content to reach international audiences
Complete all editing before translating. Translated transcripts cannot use Agent Edit for further changes. Make sure punctuation, grammar, and content are finalized first.

Translation Guide

View supported languages and translation best practices →
Use pre-built templates to extract structured information from your transcript.Available templates:
  • Summary - Generate concise overview of main points
  • To-Do List - Extract action items and tasks
  • Show Notes - Create podcast/video show notes
  • Meeting Notes - Identify main ideas and takeaways
  • Repurpose Content - Transform for different formats (blog posts, social media, etc.)
  • Custom Extraction - Write your own prompt for specialized information extraction
Best for: Creating derivative content, meeting summaries, podcast show notes, content repurposing

Extraction Guide

Learn more about extraction templates and use cases →

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Resegment

Need to change how your transcript is segmented? Visit the dedicated Resegment guide for when to use it, preset comparisons, and step-by-step instructions.

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Best Practices

  • Check segmentation first - Resegment before editing if breaks are awkward or don’t match your use case
  • Use playback to verify - Cross-check Agent Edit suggestions with original audio for accuracy
  • Test on segments first - Try edits on selected segments before applying to entire transcript
  • Complete editing before translation - Translated transcripts cannot use Agent Edit, so finalize all changes first

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FAQ

Yes! Click on any word or phrase in your transcript to jump to that exact moment in the audio/video player.This makes it easy to:
  • Verify transcription accuracy
  • Find specific moments quickly
  • Identify where segments start and end
  • Cross-check Agent Edit suggestions with the original recording
Use Agent Edit for bulk changes:
  1. Click the star icon to open Agent Edit (don’t select segments to apply to entire transcript)
  2. Choose an action like Fix Punctuation, Remove Filler Words, or Fix Grammar
  3. Review all proposed changes
  4. Click “Accept All” or use Y/N keys to review individually
Agent Edit applies changes across all segments at once.
Use Resegment to adjust your segment timing:
  1. Click the star icon to open Agent Edit
  2. Select Resegment under Transform
  3. Choose a preset style (Subtitle, Sentence, or Paragraph) or customize with your own word/time limits
  4. Review the preview and apply changes
This restructures your entire transcript with the timing you need.
Yes! After editing, you can export your transcript in various formats including:
  • Plain text (TXT)
  • Subtitle formats (SRT, VTT)
  • JSON with timestamps
Export options are available from the transcript menu.
  1. Resegment your transcript using the Subtitle preset style
  2. Use Agent Edit to fix punctuation and remove filler words if needed
  3. Export your transcript in SRT or VTT format for use in video editing software
For podcasts, interviews, or casual recordings:
  1. Start with Fix Punctuation to add proper sentence structure
  2. Use Remove Filler Words to eliminate “um”, “uh”, and repetitive phrases
  3. Apply Fix Grammar if you want more polished, professional text
  4. Manually edit any speaker-specific terminology or names
No, once a transcript is translated, Agent Edit is no longer available, including editing text and resegmentation.You can still use Manual Editing to make changes to translated transcripts.

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What’s Next?

You’ve learned how to edit and refine your transcripts using the Transcript Editor. Want to learn more?

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Need Help?

If you have questions about the Transcript Editor, contact our support team at [email protected].