> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sky-scribe.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Transcript Editor

> Powerful editing tools to perfect your transcripts with manual edits, Agent Edit, and advanced transformations.

## Overview

After your transcription is complete, you can open and edit it using SkyScribe's powerful Transcript Editor. Access your transcriptions from the [**Transcriptions Dashboard**](https://app.sky-scribe.com/transcripts) and click on any completed task to open the editor.

The Transcript Editor combines manual editing capabilities with Agent Edit, allowing you to refine your transcripts quickly and accurately.

## Quick Start Guide

<Tip>
  First time using the editor? Follow this quick workflow to get started:
</Tip>

<Steps>
  <Step title="Review Segmentation">
    Check if segment length matches your use case (subtitles need shorter, documents need longer). Use [**Resegment**](/guides/resegment) to adjust timing before editing.
  </Step>

  <Step title="Manual Editing">
    Click the **pen icon** to [manually edit](#manual-editing) any segment. Use playback to jump to specific moments and verify accuracy.
  </Step>

  <Step title="Agent Edit">
    Click the **star icon** for [Agent Edit](#agent-edit). Select segments to target specific sections, or apply to the entire transcript. Choose quick actions or custom instructions.
  </Step>

  <Step title="Review & Accept Changes">
    Preview all proposed changes, then accept individually (Y/N keys) or click Accept All.
  </Step>
</Steps>

## Editor Interface

When you open a transcription task, you'll see:

* **Transcription Details** - Status, creation date, duration, and creator
* **Transcript Display** - Timestamped segments with speaker labels (if enabled)
* **Playback Controls** - Audio/video player synced with your transcript

Your transcript is displayed with timestamps and speaker labels:

```
0:00 - 0:04
Speaker 0: Welcome to today's meeting.

0:05 - 0:09
Speaker 1: Thanks for joining us. Let's get started.

0:10 - 0:15
Speaker 0: I'd like to begin with project updates.
```

**Playback Navigation:**
Click on any word or phrase in the transcript to jump to that exact moment in the audio/video. This makes it easy to verify accuracy, find specific moments, and identify where segment breaks occur.

**Understanding Segments:**
Each segment is defined by its timestamp range (e.g., 0:00 to 0:04). Segments determine how your transcript is broken into chunks - similar to paragraphs in a document. Different use cases require different segmentation:

* **Subtitles** - Short segments (1-5 seconds) for video captions and social media
* **Sentences** - Balanced segments for general readability and review
* **Paragraphs** - Longer segments for documents, blog posts, and professional content

<Note>
  Need different segment timing? Use [**Resegment**](/guides/resegment) to adjust timing with preset styles or custom rules.
</Note>

## Manual Editing

Click the **pen icon** at the top right to manually edit your transcript.

**Manual edit is best for:**

* Correcting specific names, technical terms, or jargon
* Making precise changes that require human judgment
* Adding context or clarifications
* Fine-tuning after using Agent Edit

**Find and Replace:**
Use the built-in find and replace tool to make bulk changes across your entire transcript or selected segments.

## Agent Edit

Click the **star icon** at the top right to access Agent Edit. This AI-powered tool gives you powerful options to transform your transcript with quick actions, custom prompts, and intelligent editing.

**How to use:**

1. **Select segments** (optional) - Click segments to select them before opening Agent Edit, or apply edits to the entire transcript
2. **Choose an action** - Select from the editing or transformation options below
3. **Review changes** - Preview all proposed edits with crossed-out original text and highlighted replacements
4. **Accept or reject** - Use Y/N keys to review individually, or click "Accept All"

### Edit Text

Edit text functions modify the content of your transcript to improve punctuation, grammar, clarity, and compliance.

<AccordionGroup>
  <Accordion title="Fix Punctuation" icon="period">
    Automatically correct punctuation throughout your transcript.

    **What it fixes:**

    * Missing periods, commas, and question marks
    * Incorrect punctuation placement
    * Sentence boundary detection
    * Quote mark formatting

    **Best for:** Transcripts with basic punctuation issues
  </Accordion>

  <Accordion title="Capitalize Properly" icon="text-size">
    Apply proper capitalization rules to your text.

    **What it corrects:**

    * Sentence-initial capitalization
    * Proper nouns and names
    * Title capitalization
    * Acronyms and abbreviations

    **Best for:** Transcripts with inconsistent capitalization
  </Accordion>

  <Accordion title="Remove Filler Words" icon="eraser">
    Eliminate verbal fillers and disfluencies for cleaner, more professional text.

    **Removes:**

    * "Um", "uh", "like"
    * "You know", "I mean"
    * Repetitive phrases
    * False starts and stutters

    **Best for:** Content intended for publication, presentations, or professional documentation
  </Accordion>

  <Accordion title="Fix Grammar" icon="spell-check">
    Correct grammatical errors and improve sentence structure.

    **What it fixes:**

    * Subject-verb agreement
    * Verb tense consistency
    * Sentence fragments
    * Run-on sentences
    * Word choice and phrasing

    **Best for:** Improving readability and professionalism
  </Accordion>

  <Accordion title="Content Moderation" icon="shield-check">
    Identify and flag potentially sensitive or inappropriate content.

    **Detects:**

    * Profanity and offensive language
    * Sensitive topics
    * Inappropriate content
    * Content policy violations

    **Best for:** Content that will be published or shared publicly
  </Accordion>

  <Accordion title="PII Redaction" icon="user-shield">
    Automatically detect and redact Personally Identifiable Information (PII).

    **Redacts:**

    * Names and personal identifiers
    * Email addresses and phone numbers
    * Social Security numbers
    * Credit card numbers
    * Addresses and locations
    * Other sensitive personal data

    **Best for:** Compliance requirements, privacy protection, and sharing transcripts externally

    <Warning>
      Always review PII redaction results to ensure all sensitive information is properly handled. Automated detection may not catch everything.
    </Warning>
  </Accordion>

  <Accordion title="Custom Prompt" icon="wand-magic-sparkles">
    Use a custom AI prompt to make specific edits tailored to your needs.

    **Examples:**

    * "Convert to formal business language"
    * "Simplify for a general audience"
    * "Add technical terminology for this field"
    * "Format as interview Q\&A"
    * "Rewrite in active voice"

    **Best for:** Specialized editing needs not covered by preset options
  </Accordion>
</AccordionGroup>

### Transform

Transform functions restructure or repurpose your transcript without editing the original text.

<AccordionGroup>
  <Accordion title="Resegment" icon="scissors">
    Restructure segment timing without changing the words. Ideal when you need cleaner subtitles, longer paragraphs, or tighter interview turns.

    <Card title="Resegment guide" icon="book-open" href="/guides/resegment">
      Learn when to resegment, compare presets, and follow step-by-step instructions →
    </Card>
  </Accordion>

  <Accordion title="Translate Transcript" icon="language">
    Translate your transcript into another language using AI.

    **Capabilities:**

    * 99+ supported languages
    * Maintains timestamps and speaker labels
    * Natural, contextual translations
    * Preserves formatting and structure

    **Best for:** Creating multilingual versions of your content to reach international audiences

    <Warning>
      Complete all editing before translating. Translated transcripts cannot use Agent Edit for further changes. Make sure punctuation, grammar, and content are finalized first.
    </Warning>

    <Card title="Translation Guide" icon="book-open" href="/guides/translation">
      View supported languages and translation best practices →
    </Card>
  </Accordion>

  <Accordion title="Extract Information" icon="magnifying-glass-chart">
    Use pre-built templates to extract structured information from your transcript.

    **Available templates:**

    * **Summary** - Generate concise overview of main points
    * **To-Do List** - Extract action items and tasks
    * **Show Notes** - Create podcast/video show notes
    * **Meeting Notes** - Identify main ideas and takeaways
    * **Repurpose Content** - Transform for different formats (blog posts, social media, etc.)
    * **Custom Extraction** - Write your own prompt for specialized information extraction

    **Best for:** Creating derivative content, meeting summaries, podcast show notes, content repurposing

    <Card title="Extraction Guide" icon="list-check" href="/guides/extract">
      Learn more about extraction templates and use cases →
    </Card>
  </Accordion>
</AccordionGroup>

## Resegment

Need to change how your transcript is segmented? Visit the dedicated [Resegment guide](/guides/resegment) for when to use it, preset comparisons, and step-by-step instructions.

## Best Practices

* **Check segmentation first** - [Resegment](/guides/resegment) before editing if breaks are awkward or don't match your use case
* **Use playback to verify** - Cross-check Agent Edit suggestions with original audio for accuracy
* **Test on segments first** - Try edits on selected segments before applying to entire transcript
* **Complete editing before translation** - Translated transcripts cannot use Agent Edit, so finalize all changes first

## FAQ

<AccordionGroup>
  <Accordion title="Can I find where the transcription is in the video/audio file?">
    Yes! Click on any word or phrase in your transcript to jump to that exact moment in the audio/video player.

    This makes it easy to:

    * Verify transcription accuracy
    * Find specific moments quickly
    * Identify where segments start and end
    * Cross-check Agent Edit suggestions with the original recording
  </Accordion>

  <Accordion title="How do I apply mass changes like fixing punctuation across the whole transcript?">
    Use [**Agent Edit**](#agent-edit) for bulk changes:

    1. Click the **star icon** to open Agent Edit (don't select segments to apply to entire transcript)
    2. Choose an action like **Fix Punctuation**, **Remove Filler Words**, or **Fix Grammar**
    3. Review all proposed changes
    4. Click "Accept All" or use Y/N keys to review individually

    Agent Edit applies changes across all segments at once.
  </Accordion>

  <Accordion title="My segments are too long/short. How do I fix this?">
    Use [**Resegment**](/guides/resegment) to adjust your segment timing:

    1. Click the **star icon** to open Agent Edit
    2. Select **Resegment** under Transform
    3. Choose a preset style (Subtitle, Sentence, or Paragraph) or customize with your own word/time limits
    4. Review the preview and apply changes

    This restructures your entire transcript with the timing you need.
  </Accordion>

  <Accordion title="Can I export my edited transcript?">
    Yes! After editing, you can export your transcript in various formats including:

    * Plain text (TXT)
    * Subtitle formats (SRT, VTT)
    * JSON with timestamps

    Export options are available from the transcript menu.
  </Accordion>

  <Accordion title="How do I create subtitles from my transcript?">
    1. [Resegment](/guides/resegment) your transcript using the **Subtitle** preset style
    2. Use Agent Edit to fix punctuation and remove filler words if needed
    3. Export your transcript in SRT or VTT format for use in video editing software
  </Accordion>

  <Accordion title="What's the best way to clean up conversational audio?">
    For podcasts, interviews, or casual recordings:

    1. Start with **Fix Punctuation** to add proper sentence structure
    2. Use **Remove Filler Words** to eliminate "um", "uh", and repetitive phrases
    3. Apply **Fix Grammar** if you want more polished, professional text
    4. Manually edit any speaker-specific terminology or names
  </Accordion>

  <Accordion title="Can I edit a transcript after translating it?">
    No, once a transcript is translated, Agent Edit is no longer available, including editing text and resegmentation.

    You can still use [Manual Editing](#manual-editing) to make changes to translated transcripts.
  </Accordion>
</AccordionGroup>

## What's Next?

You've learned how to edit and refine your transcripts using the Transcript Editor.

**Want to learn more?**

* Learn how to [download and export](/guides/download-export) your edited transcripts in multiple formats
* Explore [translation](/guides/translation) to convert transcripts to other languages
* Check out [language support](/guides/language-support) for best practices with different languages

## Need Help?

If you have questions about the Transcript Editor, contact our support team at [support@sky-scribe.com](mailto:support@sky-scribe.com).