> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sky-scribe.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Download & Export

> Download your edited transcripts as PDF, DOC, TXT, SRT, VTT, and more with customizable formatting options.

## Overview

After editing your transcript in the [Transcript Editor](/guides/transcript-editor), you can export it in multiple formats optimized for different use cases. Whether you need subtitles for video, a document for sharing, or structured data for processing, SkyScribe provides flexible export options.

## Available Export Formats

### Document Formats

<AccordionGroup>
  <Accordion title="PDF" icon="file-pdf">
    Export as a professionally formatted PDF document.

    **Best for:**

    * Sharing with clients or stakeholders
    * Archiving and record-keeping
    * Printing physical copies
    * Professional presentations

    **Includes:**

    * Timestamps (optional)
    * Speaker labels (optional)
    * Custom formatting and styling
    * Metadata (date, duration, creator)
  </Accordion>

  <Accordion title="DOC (Word)" icon="file-word">
    Export as a Microsoft Word document (.docx).

    **Best for:**

    * Further editing in Word or Google Docs
    * Collaborative editing
    * Adding additional formatting or comments
    * Integration with existing workflows

    **Includes:**

    * Editable text with timestamps
    * Speaker labels
    * Paragraph formatting
    * Full editing capabilities
  </Accordion>

  <Accordion title="TXT (Plain Text)" icon="file-lines">
    Export as simple plain text.

    **Best for:**

    * Maximum compatibility
    * Quick copy-paste operations
    * Text processing and analysis
    * Minimal file size

    **Options:**

    * Include/exclude timestamps
    * Include/exclude speaker labels
    * Custom line breaks and formatting
  </Accordion>

  <Accordion title="MD (Markdown)" icon="markdown">
    Export as Markdown format.

    **Best for:**

    * Documentation and wikis
    * GitHub repositories
    * Static site generators
    * Developer-friendly workflows

    **Includes:**

    * Markdown formatting
    * Heading structure
    * Code-friendly syntax
    * Easy version control
  </Accordion>
</AccordionGroup>

### Subtitle Formats

<AccordionGroup>
  <Accordion title="SRT (SubRip)" icon="closed-captioning">
    Export as SRT subtitle file.

    **Best for:**

    * Video editing software (Premiere, Final Cut, DaVinci Resolve)
    * YouTube and social media platforms
    * Most universal subtitle format
    * Maximum compatibility

    **Format example:**

    ```
    1
    00:00:00,000 --> 00:00:04,000
    Welcome to today's meeting.

    2
    00:00:05,000 --> 00:00:09,000
    Thanks for joining us. Let's get started.
    ```

    **Compatible with:**

    * Adobe Premiere Pro
    * Final Cut Pro
    * DaVinci Resolve
    * YouTube, Vimeo, Facebook
    * VLC Media Player
  </Accordion>

  <Accordion title="VTT (WebVTT)" icon="video">
    Export as WebVTT subtitle file.

    **Best for:**

    * HTML5 video players
    * Web-based video platforms
    * Modern streaming applications
    * Accessibility features

    **Format example:**

    ```
    WEBVTT

    00:00:00.000 --> 00:00:04.000
    Welcome to today's meeting.

    00:00:05.000 --> 00:00:09.000
    Thanks for joining us. Let's get started.
    ```

    **Compatible with:**

    * HTML5 video
    * Modern web players
    * Streaming platforms
    * Accessibility tools
  </Accordion>
</AccordionGroup>

### Data Formats

<AccordionGroup>
  <Accordion title="CSV (Spreadsheet)" icon="table">
    Export as comma-separated values.

    **Best for:**

    * Data analysis in Excel or Google Sheets
    * Bulk processing and manipulation
    * Database imports
    * Statistical analysis

    **Columns include:**

    * Start time
    * End time
    * Speaker label
    * Text content
    * Segment ID
    * Additional metadata

    **Use cases:**

    * Analyzing speaker talk time
    * Searching and filtering content
    * Generating reports
    * Integration with other tools
  </Accordion>

  <Accordion title="JSON (Structured Data)" icon="code">
    Export as JSON format with full metadata.

    **Best for:**

    * API integrations
    * Custom processing scripts
    * Developer workflows
    * Programmatic access

    **Includes:**

    * Timestamps (start/end)
    * Speaker labels
    * Segment metadata
    * Transcription settings
    * Language and model information

    **Example structure:**

    ```json theme={null}
    {
      "metadata": {
        "duration": 1234,
        "language": "en",
        "created_at": "2024-01-15T10:30:00Z"
      },
      "segments": [
        {
          "id": 1,
          "start": 0.0,
          "end": 4.0,
          "speaker": "Speaker 0",
          "text": "Welcome to today's meeting."
        }
      ]
    }
    ```
  </Accordion>
</AccordionGroup>

## How to Export

<Steps>
  <Step title="Open Your Transcript">
    Navigate to the [Transcriptions Dashboard](https://app.sky-scribe.com/transcripts) and open your edited transcript in the [Transcript Editor](/guides/transcript-editor).
  </Step>

  <Step title="Click Export">
    Click the **download icon** button in the Transcript Editor.
  </Step>

  <Step title="Choose Format">
    Select your desired export format from the menu.
  </Step>

  <Step title="Customize Options">
    Configure export options:

    * Include/exclude timestamps
    * Include/exclude speaker labels
  </Step>

  <Step title="Download">
    Click **Download** to save the file to your device.
  </Step>
</Steps>

## Export Options

When exporting, you can customize the following settings:

### Timestamps

* **Include timestamps** - Show start/end times for each segment
* **Exclude timestamps** - Plain text without timing information
* **Custom format** - Choose timestamp format (HH:MM:SS, seconds, milliseconds)

### Speaker Labels

* **Include speaker labels** - Show "Speaker 0", "Speaker 1", or custom names
* **Exclude speaker labels** - Remove all speaker identification
* **Format** - Choose how speaker labels appear (inline, separate line, prefix)

## Best Practices

<CardGroup cols={2}>
  <Card title="For Subtitles" icon="closed-captioning">
    * Use [Resegment](/guides/transcript-editor#resegment) with **Subtitle** preset first
    * Export as SRT or VTT
    * Test in your video editor before publishing
  </Card>

  <Card title="For Documents" icon="file-pdf">
    * Use [Resegment](/guides/transcript-editor#resegment) with **Paragraph** preset
    * Apply [Fix Punctuation](/guides/transcript-editor#edit-text) and [Fix Grammar](/guides/transcript-editor#edit-text)
    * Export as PDF or DOC
  </Card>

  <Card title="For Analysis" icon="chart-line">
    * Export as CSV or JSON
    * Import into Excel, Google Sheets, or analysis tools
    * Use for speaker analytics, keyword analysis, or reporting
  </Card>

  <Card title="For Developers" icon="code">
    * Export as JSON for full metadata
    * Use API for programmatic access
    * Integrate with custom workflows and tools
  </Card>
</CardGroup>

## FAQ

<AccordionGroup>
  <Accordion title="Will my edits be included in the export?">
    Yes, all exports include your latest edits. Make sure to complete all editing before exporting to ensure your changes are reflected.
  </Accordion>

  <Accordion title="What's the best format for video subtitles?">
    Use **SRT** for maximum compatibility with video editing software and platforms. Use **VTT** if you're embedding subtitles in HTML5 video players or modern web applications.

    Before exporting, [resegment](/guides/transcript-editor#resegment) your transcript using the **Subtitle** preset for optimal timing.
  </Accordion>

  <Accordion title="Can I re-export after making changes?">
    Yes! You can export as many times as you need. Each export reflects the current state of your transcript, so you can edit and re-export as needed.
  </Accordion>

  <Accordion title="How do I add subtitles to my video?">
    After exporting as SRT or VTT:

    1. Open your video in editing software (Premiere, Final Cut, DaVinci Resolve, etc.)
    2. Import the subtitle file
    3. The subtitles will automatically sync with your video timeline
    4. Adjust styling (font, position, background) as needed
    5. Export your video with embedded or separate subtitle track

    For YouTube: Upload the SRT/VTT file directly in the video editor under "Subtitles."
  </Accordion>
</AccordionGroup>

## What's Next?

<CardGroup cols={2}>
  <Card title="Transcript Editor" icon="pen-to-square" href="/guides/transcript-editor">
    Learn how to edit and refine your transcripts before exporting
  </Card>

  <Card title="Language Support" icon="language" href="/guides/language-support">
    See all supported languages and regions for transcription
  </Card>

  <Card title="Whisper Model" icon="wand-magic-sparkles" href="/guides/whisper-model">
    Understand which Whisper model to use for best results
  </Card>

  <Card title="Translation" icon="globe" href="/guides/translation">
    Translate your transcripts to other languages
  </Card>
</CardGroup>

## Need Help?

If you have questions about downloading or exporting transcripts, contact our support team at [support@sky-scribe.com](mailto:support@sky-scribe.com).